Orca | Hospitality - An integrated back-office solution for the hospitality industry
Orca | Hospitality provides a back-office accounting solution for the hospitality industry with an integration interface for communication with certain front-office applications. Additional functionality is provided to assist with Strata Management if required.
Pre-defined ledger and reporting structure to support the industry
Back-office accounting designed to integrate with third party front-office applications
Manage food & beverage stock holding, including mini bar stock
Produce buyer generated tax invoices and investor statements for unit owners
Auto allocation of costs with flexible calculation options
Room and property analysis
Designed to work in harmony with hotel management systems
Orca | Hospitality is designed to operate in conjunction with a front-office package such as Clarity Hotel Manager and StarFleet. When installed with Clarity Hotel Manager, it can be configured to use the same server, database and database-user licences as Clarity Hotel Manager.
Modules
General Ledger
User definable reporting structure to allow for analysis at multiple levels
Regular or on-demand auto-reversing journals and standing journals
Reconciliation documents for account control
Full foreign currency functionality including forex revaluations
Multiple budgets, including budget revisions and forecasts
Updated automatically in real-time
Sundry Debtors
Detailed or summarised ageing
Credit control allowing for value limits, days overdue or both
Debt collection control with overdue letters, call tracking and automated follow ups
Creditors
Detailed or summarised ageing
Multiple payment and prepayment capabilities including electronic payments
Comprehensive purchase and expense analysis
Cash & Banking
Multiple bank accounts and multiple bank clearing accounts in multiple currencies
Currency adjustments for revaluation purposes
User definable receipt types and associated processing attributes
User definable payment types and associated processing attributes including those required for electronic payment for both direct debits and direct credits
Supports online payments catering for most banks’ electronic banking software
Purchases
Purchase quotes, orders, shipments and invoices with authorisation hierarchy
Shipment costing with multiple on-cost allocation methods
Inter-warehouse requirements processing to cater for stocking mini bars
Inventory
Multiple warehouses per product allowing for management of central stockholding and mini bar stock
Multiple units of measure
Full and cycle stock counts
Batch, lot and/or serial number control
Assets
Accounting and tax depreciation registers
Straight Line or Diminishing Value depreciation method
Asset Registers including allocation to employees and locations
Asset revaluation.
Insurance classification, valuation and reporting
Market valuation recording
Standard Features
Audit Control
Audit record for every record identifying user, date and time created and user, date and time last modified
List of all associated documents with drill down capability
User definable audit profiles to track and record specific actions on specific records
Security Control
Profile based security with users linked to menus, and access rights
General Features
Full transactional analysis with drill-down to source documents and transaction sets
Reference tracking for all transactions
Full document rollback allowing for corrections to processed data
Reporting
Automated job queuing allows for individual reports or packages to be processed at one time
Jobs can be queued at various intervals, e.g. daily, weekly or monthly
Dependent job queuing catered for
Supported formats include PDF, Excel and HTML
Output to printer, file or emailed or faxed to a list of recipients
SMS messages
Document Management
Allows for documents to be loaded against accounts, documents and codes
Category codes enable the classification of documents to assist with document management and searches
Stored documents can be viewed and maintained
Business Analytics
Embedded, real-time analytics that can easily scale for growing data and user volume
Open analytics enabling seamless interoperation with other systems and tools
Ability to incorporate advanced analytics into real-time processes
Business Intelligence (BI) allowing for customisable dashboards and ad hoc reporting
Multiple data models and subject areas catered for
Integrate seamlessly with a wide range of third-party and opensource analytics packages, e.g. Tableau, Power BI
Interoperability
Able to create seamless business processes that connect with internal and external data sources, applications and services
Graphical tooling to visually diagram processes, rules, and workflows
EDI (Electronic Data Interchange) available for numerous documents including orders from customers, incoming shipment details from suppliers and consignment data
- EDIFACT and X12 formats supported by default
- Purchase and Sales documents (ORDERS, DESADV, INVOIC
- Product point of sales and forecast information (PAD/852,830)
Set of APIs (Application Programming Interfaces) to facilitate integration with third party systems and/or for website integration
- Accessed via Web Services using either SOAP or REST
- XML or JSON format
Deployment Options
Automated deployment options provide flexibility when choosing a platform:
- Amazon Web Services (AWS)
- Google Cloud Platform (GCP)
- Microsoft Azure
- Private Cloud
- VMware vSphere
- Pre-existing virtual and bare-metal environments