Orca | Hospitality - An integrated back office solution for the hospitality industry

Orca | Hospitality provides a back office accounting solution for the hospitality industry with an integration interface for communication with certain front-office applications. Additional functionality is provided to assist with Strata Management if required.

  • Pre-defined ledger and reporting structure to support the industry
  • Back office accounting designed to integrate with third party front-office applications
  • Produce buyer generated tax invoices and investor statements for unit owners
  • Auto allocation of costs with flexible calculation options
  • Room and property analysis
 

Designed to work in harmony with hotel management systems

Orca | Hospitality is designed to operate in conjunction with a front-office package such as Clarity Hotel Manager. When installed with Clarity Hotel Manager, it can be configured to use the same server, database and database-user licences as Clarity Hotel Manager.

 

Modules

General Ledger

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  • User definable reporting structure to allow for analysis at multiple levels
  • Full transactional analysis with drill-down to source documents and transaction sets
  • Regular or on-demand auto-reversing journals and standing journals
  • Reconciliation documents for account control
  • Full foreign currency functionality including forex revaluations
  • Multiple budgets, including budget revisions
  • Updated automatically in real-time

Sundry Debtors

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  • Detailed or summarised ageing
  • Credit control allowing for value limits, days overdue or both
  • Reference tracking for all transactions
  • Full document rollback allowing for corrections to processed data

Creditors

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  • Detailed or summarised ageing
  • Reference tracking for all transactions
  • Multiple payment and prepayment capabilities including electronic payments

Cash & Banking

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  • Multiple bank accounts and multiple bank clearing accounts in multiple currencies
  • Currency adjustments for revaluation purposes
  • User definable receipt types and associated processing attributes
  • User definable payment types and associated processing attributes including those
  • required for electronic payment
  • Supports online payments catering for most banks’ electronic banking software

Purchases

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  • Purchase quotes, orders, shipments and invoices
  • Shipment costing with multiple on-cost allocation methods
  • Linked sales orders with backorders are automatically updated by received POs
  • Inter-warehouse requirements processing

Assets

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  • Accounting and tax depreciation registers
  • Straight Line or Diminishing Value depreciation method
  • Record location and important asset static data

Functionality

Audit Control

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  • Audit record for every record identifying user, date and time created and user, date and time last modified
  • List of all associated documents with drill down capability
  • User definable audit profiles to track and record specific actions on specific records

Reporting

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  • Automated job queuing allows for individual reports or packages to be processed at one time
  • Jobs can be queued to process daily, weekly or monthly
  • Dependent job queuing catered for
  • Supported formats include PDF, Excel and HTML
  • Output to printer, file or emailed to a list of recipients

Business Intelligence

  • Embedded, real-time
  • Various subject areas catered for
  • Ad hoc reporting using analyser
  • Dashboards easily customisable based on site requirements