Orca | ERP - The highly flexible enterprise management solution for SME clients

With a suite of dynamic modules, rich in functionality and features, that can cater to and grow with most small to medium size enterprises, Orca ERP is your perfect ally when it comes to streamlining and managing every facet of your growing business.

From 1 to 1000 simultaneous users, Orca ERP is ideal for mid-sized organisations that require total data integrity and security to provide appropriate levels of access for all users across the business.

The heart of the software is a fully transaction-based object design which supports multi-company, multi-consolidation and multi-currency with fully integrated modular and functional workflow.

 

Will Orca | ERP work for me?

Orca ERP will streamline any small to medium enterprise, however Orca by TCS do offer industry-specific features and functions to make it the ideal solution for the following:

Vehicle Distribution- gradient.png

WAREHOUSING & DISTRIBUTION

Vehicle-Sales.png

ASSEMBLY & SALES

Service-&-repair.png

SERVICE & REPAIRS

Hire-Equipment.png

EQUIPMENT HIRE

 

Modules

General Ledger

General Ledger- gradient.png
  • User definable reporting structure to allow for analysis at multiple levels

  • Regular or on-demand auto-reversing journals and standing journals

  • Reconciliation documents for account control

  • Full foreign currency functionality including forex revaluations

  • Multiple budgets, including budget revisions and forecasts

  • Updated automatically in real-time

Debtors

Accounts Receivable- gradient.png
  • Detailed or summarised ageing

  • Credit control allowing for value limits, days overdue or both

  • Debt collection control with overdue letters, call tracking and automated follow ups

  • Comprehensive sales and margin analysis

Creditors

Accounts Payable- gradient.png
  • Detailed or summarised ageing

  • Multiple payment and prepayment capabilities including electronic payments

  • Comprehensive purchase and expense analysis

Cash & Banking

Cash and Banking- gradient.png
  • Multiple bank accounts and multiple bank clearing accounts in multiple currencies

  • Currency adjustments for revaluation purposes

  • User definable receipt types and associated processing attributes

  • User definable payment types and associated processing attributes including those required for electronic payment for both direct debits and direct credits

  • Supports online payments catering for most banks’ electronic banking software

Sales

Sales Control- gradient.png
  • Quotes, sales orders, picking and shipping documents and invoices

  • Consolidation of multiple orders into a single shipment

  • Consolidation of multiple shipments into a single invoice

  • Multiple shipments/invoices per order with backorder management

  • Various picking options are catered for

  • Multi-level pricing and discount matrices

  • Promotions allowing for discounts or gift with purchase for a specified period

  • Credits and/or returns processing with authorisation hierarchy

Purchases

Purchases Control- gradient.png
  • Purchase quotes, orders, shipments and invoices with authorisation hierarchy

  • Shipment costing with multiple on-cost allocation methods

  • Linked sales orders with backorders are automatically updated by received POs

  • Inter-warehouse requirements processing

Inventory

Inventory Management- gradient.png
  • Multiple warehouses and multiple bin locations per product

  • Multiple units of measure

  • Full and cycle counts

  • Batch, lot and/or serial number control

  • Tariff classifications and import duty rates

  • Dangerous goods

  • Build capability provides for stocked and non-stocked kits or assembled products

  • Optional image store for graphical representation of product

  • Full pricing module with unlimited price codes and base formulae

  • User definable inventory groups allowing for analysis and processing by category

  • User definable catalogue structure for product promotional documentation, etc.

  • User definable discount structures at group and/or individual product level

Assets

Assets- gradient.png
  • Accounting and tax depreciation registers

  • Straight Line or Diminishing Value depreciation method

  • Asset Registers including allocation to employees and locations

  • Asset revaluation

  • Insurance classification, valuation and reporting

  • Market valuation recording

Job Control

Job Control- gradient.png
  • Quotes, job costing and job invoicing

  • Parts, labour recoveries, outwork and sundry costs/recoveries

  • Multiple user definable on-charging rules including fixed price jobs

  • Multiple invoices per job and multiple jobs per invoice

Warranty Control

Warranty Recovery- gradient.png
  • Warranty registrations

  • Internal or external warranty claims with submission of claim to suppliers for reimbursement

  • Warranty recovery analysis

  • Free service claims

  • Warranty analysis based on failure codes or faulty products

Hire Contracts

Hire Contracts.png
  • Manage hiring of unique equipment or sundry items including license requirements and related items and equipment

  • Range of hire periods and charges catered for

  • Track availability and location of hire inventory

  • Track profitability of hire inventory including maintenance costs

CRM/Contact Management

Security Profile- gradient.png
  • Manage multiple contacts for debtors, creditors and employee records

  • Customer service calls to track interactions with customer, with contact type and classification codes for analysis purposes

  • Call escalation and automated follow ups

Employee Records

Employee Records- gradient.png
  • Linked to user profile to secure email control

  • Integrated links to timesheet control

  • Training course recording

  • License control

  • Employee schedules, productivity and turn over reports

Standard Features

Audit Control

Auditing- gradient.png
  • Audit record for every record identifying user, date and time created and user, date and time last modified

  • List of all associated documents with drill down capability

  • User definable audit profiles to track and record specific actions on specific records

Security Control

Security.png
  • Profile based security with users linked to menus, and access rights

General Functionality

Features.png
  • Full transactional analysis with drill-down to source documents and transaction sets

  • Reference tracking for all transactions

  • Full document rollback allowing for corrections to processed data

Multi Currency

Multi Currency.png
  • Catering for group, company and reporting currencies

Reporting

  • Automated job queuing allows for individual reports or packages to be processed at one time

  • Jobs can be queued at various intervals, e.g. daily, weekly or monthly

  • Dependent job queuing catered for

  • Supported formats include PDF, Excel and HTML

  • Output to printer, file or emailed or faxed to a list of recipients

  • SMS messages

Document Management

Doc Mng.png
  • Allows for documents to be loaded against accounts, documents and codes

  • Category codes enable the classification of documents to assist with document management and searches

  • Stored documents can be viewed and maintained

Business Intelligence

Business Intelligence.png
  • Embedded, real-time BI reporting, catering for various subject areas

  • Ad hoc reporting using analyser

  • Easily customisable dashboards based on business requirements

EDI (Electronic Data Interchange)

EDI.png
  • Available for numerous documents including orders from customers, incoming shipment details from suppliers and consignment data

  • EDIFACT and X12 formats supported by default

  • Purchase and Sales documents (ORDERS, DESADV, INVOIC)

API (Application Programming Interface)

API.png
  • Set of APIs to facilitate integration with third party systems and/or for website integration

  • Accessed via Web Services using either SOAP or REST

  • XML or JSON format